Home Tech Tips How to Effectively Backup Your Exchange Server?

How to Effectively Backup Your Exchange Server?

2024-05-16 | Dan Zeng

Table of contents
  • What is Exchange Server?
  • Why Exchange Server backup is important?
  • Types of Exchange Server backups
  • How to do an Exchange Server backup ?
  • Conclusion
  • Exchange Server Backup FAQs
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What is Exchange Server?

Microsoft Exchange Server is an email and calendar server developed by Microsoft and widely used in corporate environments to manage email communications, calendars, contacts, and tasks. It provides a full suite of email and collaboration features that help improve productivity and communication efficiency in organizations.

Why Exchange Server backup is important?

Data Protection: Backing up Exchange can prevent data loss and protects important e-mail and calendar information.

Disaster Recovery: MS Exchange backup enables rapid restoration of server functionality in the event of a hardware failure, software crash, or other catastrophic event.

Regulatory Compliance: Many industry regulations require long-term preservation and backup of e-mail communications for audits and investigations.

Types of Exchange Server backups

In order to protect the data stored on Exchange Server from loss, corruption, or other unforeseen circumstances, a Microsoft Exchange backup is necessary to ensure that the data can be restored when needed. Common backup types include:

Full Backup: Backs up the entire Exchange database, including all mail and log files. Only the most recent full backup is needed for recovery.

Incremental Backup: Backs up only the data that has changed since the last full or incremental backup. Recovery requires the most recent full backup and all incremental backups.

Differential Backup: Backs up data that has changed since the last full backup. Recovery requires the latest full backup and the last differential backup.

How to do an Exchange Server backup ?

Step1. Start Windows Server Backup

1. In Windows Server Backup, choose Local Backup

2. In the Action pane, hit Backup Once to start the Backup Now wizard.

Step2. Backup Options Configuration

1. In Backup Options, choose Different options

2. Select Backup Configuration page, select Custom

Step3. Select Items for Backup

1. In Select Items for Backup, hit Add Items to select the volume to be backed up > click OK

Note: By selecting volumes instead of individual folders, only entire volumes can be selected for application-level backup or recovery.

Step4. Advanced Settings

1. Click Advanced Settings. In Exclusions, choose Add Exclusion to exclude files or file types that do not need to be backed up.

2. In VSS Settings, choose VSS full backup > Ok

Step5. Specify Destination Type for Backup

In Specify Destination Type, select the location where the backup will be stored > Backup

Step6. View Backup Progress

1. On Backup Progress, you can view the status and progress of the backup operation.

2. Click Close to exit the Backup Progress page and any ongoing backups will continue to run in the background.


Microsoft Exchange Server is a powerful email and calendar server used to manage communications and collaboration in corporate environments. Exchange Server backing up is crucial for data protection, disaster recovery, and regulatory compliance, ensuring data can be restored when needed. 

For users running Exchange Server instances on AWS, Vinchin Backup & Recovery is about to roll out support for a new feature in AWS EC2 that will provide users with more choice and flexibility. With this support, users will be able to more efficiently manage and backup Exchange for improved data protection and disaster recovery. You can keep an eye on Vinchin's upcoming release of new features for AWS support.

Exchange Server Backup FAQs

Q1: How often should you back up Exchange Server?

A1: The frequency of Exchange Server backups depends on factors such as the volume of email traffic, the importance of data, and your organization's backup and recovery objectives. Generally, it's recommended to perform regular backups, with incremental backups scheduled more frequently than full backups.

Q2: How can you ensure the integrity and consistency of Exchange Server backups?

A2: It's essential to regularly test your backup procedures and verify the integrity of backup files. Utilize tools provided by your backup solution to perform integrity checks, and periodically perform test restores to ensure that your backups can be successfully restored when needed.

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