How to Prevent Data Loss in A Company’s IT Environment?

IT environment has released people from complicated traditional work in a company and can help manage massive files and systems. Although it is good at dealing with data, there should still be the ways to prevent data loss.

Data loss includes many aspects. If you lose your custmer's information, you might lose the oppotunity to get a profit; if you lose the reports of the department, you might need to take a long time to make the stuff again; if you lose the files on server, your business systems might be down and the whole business will be influenced.

What are the causes of data loss?

Generally speaking, there are two kinds of data loss. One is caused by software error or hardware failure and the other is caused by human, intentionally or unintentionally.

Most of the time, IT facilities will work well for you but error could also appear any time. Software is not perfect and there are always errors in its lifetime especially when you patch the operating system or update applications.

Hardware is also vulnerable. “Have you ever tried turning it off and on again?” Facilities will have all kinds of issues in physical environment. The broken cable will disconnect users from the Internet and the server might be down for high temperature or outages.

Human's incorrect operations might delete the data and some attackers will intrude into the system to steal or break the systems with malware.

How to prevent data loss in a company?

You can follow the tips below to make related plans for data protection.

1. Access control

Data should be stored in a safe place and you have some solutions to control the access of visitors.

To avoid sensitive data being accessed unauthorizedly, you can set complicated passwords as the basic protection. To behave more professionally, you should authorize access to different accounts and use professional software to prevent data from being harmed by viruses and ransomware.

Data encryption is also important. Except for the password you create, there are professional solutions for enterprise data encryption so hackers can't the real information from it. If you have some backup data like VM backup, also remember to encrypt it.

2. Employees training

There are many examples that companies lose precious data for employees' careless deletion. Sensitive data should be managed by professional IT administrators and employees should also know the basic process of dealing with data.

Therefore, you should hire a professional IT administrator for your company because he will deal with the data professionally, give you right advice for data protection, help fix many IT environment issues, and train the staff.

For the staff, training courses will let them know the importance of data protection and how to protect data to avoid data loss.

3. Hardware maintenance

IT facilities should be regularly checked. You can send the checklist to every employee to know the condition of IT facilities.

Important facilities like physical server should be maintained by professional IT administrators because there are important business systems on the server. Server failure will directly influence the work of the staff or the access of customers. Professional IT administrators know how to keep the physical server in good condition and how to recover a server from downtime.

4. Data backup

Data backup is always necessary for data protection. Having data backup will make you relieved because you can always recover the deleted file or repair broken software or system with backup.

For the file, you can just copy it to an external hard disk; for the software, some suppliers will provide internal solution for rollback; for the database, there are command lines to help make backup; for physical server, you can create an image of the server for backup; for virtual machine, you can export the folder of it for backup.

These are the basic methods of data backup. To upgrade backup solution, you should select professional backup solutions. For example, you can use Vinchin Backup & Recovery to backup files on server, databases and virtual machines.

5. Secondary datacenter and cloud

Secondary datacentee is for disastere recovery if the local datacenter is severely destroyed. You can retrieve data from the secondary datacenter or directly boot the systems in the secondary datacenter.

Except for secondary datacenter, you should also have a copy of data on the cloud and this is another layer of data protection. Vinchin Backup & Recovery can help you archive VM backup to the cloud like Azure and Amazon S3.

How to backup VM and database with Vinchin Backup & Recovery?

Vinchin Backup & Recovery is the professional backup and disaster recovery solution for VM and database, supporting platforms like VMware vSphere, Hyper-V, XenServer, XCP-ng, Red Hat Virtualization, oVirt, Oracle Linux KVM, OpenStack, MySQL Database, Oracle Database, SQL Server, etc.

There will be a user-friendly web console to let easily make backup plan with many strategies like schedule, incremental backup, data compression, data encryption, ect.

Except for making data backup, Vinchin Backup & Recovery will also help quickly rescue business system from disaster. Vinchin Instant Recovery technology allows you to recover a failed VM from its backup in 15 seconds (Hyper-V excluded).

If you are using the heterogeneous virtual environment, you can add different hosts to Vinchin for centralized management. VM can be recovered from backup on another host even on different hypervisor (Hyper-V excluded) so you can perform V2V migration with Vinchin.

Vinchin Backup & Recovery has been selected by thousands of companies and you can also start to use this powerful system with a 60-day full-featured free trial. Just click the button to get the installation package.

Sum Up

IT environment can ease the burden of companies but it also needs to be taken care of. To prevent data loss in a company, there should be effective solutions to avoid data loss caused by software, hardware, or human.

Vinchin Backup & Recovery can help backup and recover VM and database with professional solution and has got good reputation from thousands of customers. Don't miss the free trial.