Let’s talk about that annoying moment when a VM backup just stalls. Imagine this: the progress bar freezes for hours and doesn’t budge—you’re stuck and anxious. Don’t panic. This happens often, and if you follow these steps, you’ll usually fix it:

1. Pause and observe before “doing.”

Is it truly stuck or just very slow? Check whether CPU and disk I/O are completely idle (frozen) or merely crawling along. Big VMs and initial full backups naturally take a long time. Review the backup software’s logs—are they still writing data, albeit slowly? Monitor your ESXi/Hyper-V host (CPU, memory, disk queue length, network). Persistent high disk queues, for example, usually point to a performance bottleneck rather than a hard lock.

Inspect snapshot status. Hot backups depend heavily on snapshots. In vCenter or Hyper-V Manager, find the VM and see if a backup-triggered snapshot exists and if its status is healthy. Failed snapshot creation or deletion is one of the top culprits behind a hung backup.

2. Check common “blockages.”

Storage space warnings? Often overlooked! Check both the backup target (NAS, SAN, or local disk on the backup server) and the VM’s source datastore—if they’re nearly full, snapshot processing stalls instantly.

Network connectivity. Backups stream over the network. Verify stable links between backup server, host, source storage, and target storage. Look for red lights on switches, ping the devices, or copy a small test file.

VM health. Is the VM itself locked up, bluescreened, or reporting disk errors? Try logging into it or check its run status in your virtualization console.

Backup agent/service alive? If an in-VM agent or service supports your backup, confirm that its process is running and hasn’t crashed (Task Manager, services list).

3. Try “gentle” remedies.

Wait it out (with caution). If the logs show ongoing, slow progress and resources are just strained (not dead), you can give it another 30–60 minutes. Large database commits or massive file changes sometimes cause brief spikes.

Restart backup services. On the backup server, restart the core management or virtualization integration services. This often clears internal hiccups.

Soft-reboot the VM. If you suspect the VM’s state is corrupting snapshot operations—and if you can afford downtime—shut down the VM gracefully (not a forced power-off!), then power it back on. Then re-run the backup. This usually clears stuck snapshots or stale internal states.

4. If gentle steps fail, perform “surgery.”

Cancel the stuck backup job. In your backup console, cancel the hung task. Note that some software auto-cleans temp snapshots; others require manual cleanup.

Manually delete “orphan” snapshots (critical!). Back in vCenter/Hyper-V Manager, look for any leftover snapshots tied to that VM. If you confirm they’re invalid and from a failed job, delete them. Deleting a snapshot doesn’t lose data—it just merges changes back—but always ensure you remove only the unwanted backup-created snapshot. Clearing that “stuck” snapshot often resolves the hang.

Restart host management services. On ESXi, restart mgmt-vmware; on Hyper-V, restart the vmms service. This clears low-level management glitches. Notify your team before doing so.

Core troubleshooting flow:

Observe calmly → Check resources (especially storage space!) → Check snapshots → Check network/services → Gentle restarts → Clean invalid snapshots → Log analysis.

Methodical checks and careful snapshot handling will get you back on track. Here’s to smooth backups next time!